Online Registration - Overview

 

Registration is closed. It will open in the fall.

 

The Process

Groups will register online, and add attendees to their group with the system. Your group can have attendees from more than one contest—for example, some states register all of their contestants, coaches, chaperones, and guests together in one group.

Each person attending must be assigned to a Participation Code (such as "meat judging contestant" or "consumer decisions guest", etc.) and must pick a Package Code which determines access to events, meals, activities, and such.

Once registration is completed, the system will generate registration/entry forms. Forms and payment must be received by the Roundup office by the registration deadline or else the registration is invalid.

The Triple Form (code of conduct, the photo release, and the health form) and the Informed Consent Form need to be filled out by each attending person and these forms must be received by the Roundup office by the registration deadline or else the registration is not valid.

Also, the Special Needs Notification Form is requested of participating individuals with special needs.

This Official Authorization form must be printed and then signed by the respective State 4-H Director/Leader or State FFA Advisor and mailed, with full payment and with all forms by the registration deadline. This includes, for each attendee: a signed Triple Form and a signed Informed Consent form, to:

Western National Roundup
ATTN: Melissa Barton
Colorado State University Extension State 4-H Office
Campus Delivery 4040
Fort Collins, CO 80523-4040
(Checks should be made payable to Colorado 4-H Foundation)

Eligibility Requirements must be met by all contestants. Make sure you review the Eligibility page at www.westernnationalroundup.org/eligibility BEFORE registering!

Important dates to remember

  • October 1: Earlybird registration opens
  • November 15: Earlybird registration ends
  • November 15: Payment due for earlybird registration to receive the discount
  • November 30: Regular Registration ends, registration closes at 11:59pm
  • Absolutely no refunds after November 30th

Please Note: In order for the entry to be valid, the Official Authorization Form must be printed and signed by the respective State 4-H Leader/Director or State FFA Advisor and mailed in with full payment to the address above.

 

Participation Information

Each person registering for Western National Roundup will need to choose one of the following participation types:

  • Roundup: Delegate, Chaperon or Guest (these are participants who earned the right to come through other events and contests in their state and are not competing in a contest)
  • Consumer Decision Making: Contestant, Coach, Chaperon, or Guest
  • FCS Presentations: Contestant, Coach, Chaperon, or Guest
  • FCS Skill-a-Thon: Contestant, Coach, Chaperon, or Guest
  • FCS Bowl: Contestant, Coach, Chaperon, or Guest
  • Fashion Revue: Contestant, Coach, Chaperon, or Guest
  • Hippology: Contestant, Coach, Chaperon, or Guest
  • Horse Bowl: Contestant, Coach, Chaperon, or Guest
  • Horse Presentations Individual: Contestant, Coach, Chaperon, or Guest
  • Horse Presentations Team: Contestant, Coach, Chaperon, or Guest
  • Horse Public Speaking: Contestant, Coach, Chaperon, or Guest
  • Horse Judging: Contestant, Alternate, Coach, Chaperon, or Guest
  • Meats Judging: Contestant, Alternate, Coach, Chaperon, or Guest
  • Livestock Judging: Contestant, Alternate, Coach, Chaperon, or Guest
  • Livestock Quiz Bowl: Contestant, Alternate, Coach, Chaperon, or Guest
  • Prepared Speech: Contestant, Coach, Chaperon, or Guest
  • Impromptu Speech: Contestant, Coach, Chaperon, or Guest
  • Parliamentary Procedure: Contestant, Coach, Chaperon, or Guest

Guests are non-delegates and non-contestants – parents, siblings, friends etc.

 

Package Comparison Chart

packages comparison chart
 

Package Information

All those in attendance at Western National Roundup must register for one of the following packages:

Package A - Required for all contestants and delegates and includes a lunch and contest/workshop fees.

Package A Includes:

  • Registration
  • Workshops/Contests
  • Thursday NWSS Parade
  • Breakfasts on Friday and Saturday
  • One lunch either Friday or Saturday depending on contest day (Roundup Delegates not in contests will have lunch on Friday at the hotel and will be on their own at the NWSS on Saturday)
  • Friday: Dinner, banquet, Speaker, and dance/activities
  • Saturday: Theme night and dance/activities
  • Full Access to all Event Photos
  • Awards Breakfast Banquet (Satruday for Livestock and Sunday for all others)
  • National Western Stock Show pass

Total Cost: $475 per individual
early bird price: $425 per individual

Package B - designed for coaches, chaperones, and guests; and includes one lunch

Package B Includes:

  • Registration
  • Thursday NWSS Parade
  • Friday and Saturday Breakfasts
  • Friday: Dinner, banquet, Speaker, and dance/activities
  • Saturday: Theme night and dance/activities
  • One lunch either Friday or Saturday depending on contest day (guests and chaperons will identify/associate with a particular contest when registering - that contest association will determine which day lunch is provided)
  • Full Access to all Event Photos
  • Awards Breakfast Banquet (Satruday for Livestock and Sunday for all others)
  • National Western Stock Show pass

Total Cost: $425 per individual
early bird price: $375 per individual

Package C - designed for attending only the Awards Breakfast Banquet

Package C Includes:

  • Partial Registration
  • National Western Stock Show pass
  • Full Access to all Event Photos
  • One Awards Breakfast Banquet (Saturday for Livestock; Sunday for all others)

Total Cost: $100 per individual
early bird price: $50 per individual

Package D - designed for Meats and/or Livestock contest participants ONLY.

Package D Includes:

  • Registration
  • Contest Fees
  • Thursday NWSS Parade
  • Transportation to and from the NWSS on contest day for the Livestock contestants
  • Lunch during the contest on Friday for Livestock and Saturday for Meats
  • Saturday: Theme night, pin swap, and dance/activities
  • National Western Stock Show pass
  • Full Access to all Event Photos
  • Awards Breakfast Banquet: Saturday for Livestock and Sunday for Meats

This is for Meats and Livestock participants and includes one Awards Breakfast for the Livestock on Saturday and the Meats on Sunday. A contestant lunch is provided during the contests. All other meals are on your own.

Total Cost: $300 per individual
early bird price: $250 per individual

 

Early Bird Registration: Save $50 per person

Early Bird Registration is open from October 1 Through November 15. Early Bird registration saves $50 per person if registered and paid by November 15th. Normal Registration is from November 16th through 11:59pm November 30, with no discount. Cancelations between November 15 and November 30 will incur a $50 penalty and NO REFUNDS will be given on cancelations after November 30, no exceptions.

All registrations, forms, and payments must be in by November 30th.

 

Lodging

NOTE: These packages do not include lodging. Be sure to see the hotel page to download the hotel reservation form to use to secure your lodging. The Western National Roundup group rates for the Renaissance Denver Hotel and Holiday Inn Stapleton are prearranged.

Event shirts, sweatshirts, and more

on-site printed event wear details will be posted later this year

State/Team Photo

Please note that complete access to all photography is available for free after the event via the web; prints are optional.

More information on photography at Roundup, including optional prints.

Photo Release

All participants at Roundup must sign (or have their parent/guardian sign) the photo release form (part of the "triple form") and include it as part of their registration. More information about Roundup photography.

Informed Consent

All participants at Roundup must sign (or have their parent/guardian sign) the Informed Consent form (Download PDF) and include it as part of their registration.

Resources for Group Leaders

the Quick Form helps a group leader gather participant information before doing online registration

It is not an actual registration form, however

 

the Triple Form (Download PDF) needs to be filled out by each attending person. This covers the code of conduct, the photo release, and the health form requirements.

additionally, the Informed Consent form (Download PDF) also needs to be filled out by each attending person.

Include as part of your registration packet after doing online registration.

 

Also, the Special Needs Notification Form is requested of participating individuals with special needs.

Online Registration Steps

Overview

This page. Contains all information on packages, participation, and options.

 

1. Log In

One login should be created per group.

 

2. Your Group Detail

Tell us who your group leader and your state director/leader is and provide contact information.

 

3. Add Individuals

This is where you set up each contestant, coach, and guest coming in your group. You can have folks from more than one contest in your group.

 

4. Authorization Form

Once done, print this and have your State 4-H Director/Leader or State FFA Advisor sign, then mail.

Also include a filled out Triple Form AND a filled out Informed Consent — one for each attending person — in your packet.

Finally, the Special Needs Notification Form is requested of participating individuals with special needs.

 

Log Out

You can log out after a partial registration and come back later to finish.

 
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